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Welcome back to Beyond Deadlines newsletter—a free perk for people looking to improve in Planning and Scheduling. Each week, we provide tactics, prompts, jobs and food for thought. We want you to succeed today, tomorrow and throughout the rest of your career.
This is an adventure and adventures never go according to plan. That’s what makes them fun. And scary. And worth doing. That’s why you take a deep breath, surround yourself with great people, and head out into the wilderness.
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If you're scaling a project past $250M, here's your reminder:
Scheduling is not a one-person job.
It’s a system.
And systems fail when built around a single overloaded scheduler.
Here’s how to build a high-performing scheduling team:
1. Start With People
A $1B project? You’ll likely need:
Scheduling Manager: Owns the system and leads the strategy
Senior Scheduler: Runs planning sessions with trades
Junior Scheduler: Keeps the updates flowing and the data clean
Plus, consider a Data Analyst to extract insights from your schedules. And remember: whether in-house or contract, everyone must plug into a reporting structure that works.
But don’t just hire by resume.
Ask yourself: Do they understand the tools and process they’re walking into?
If you don’t know, you’re hiring blind.
2. Don’t Wing the Process
Every team needs a plan for how the plan gets built.
Baseline development.
Update cadence.
Change tracking.
Critical path sign-off.
No checklist? No clarity.
If your team can’t explain their process in plain English, it’s not a real process. It’s a liability.
3. Equip Them With the Right Tools
Primavera P6 isn’t optional, it’s foundational.
But don’t stop there.
Tools like Nodes & Links help your schedulers:
Visualize critical path and float
Speed up schedule reviews
Catch open ends and logic gaps
Defend claims with audit trails
If your team’s still bouncing between PDFs, Excel sheets, and screenshots, they’re not managing a schedule. They’re chasing one.
Create a Job Description for a Senior Scheduler
Act like a senior HR manager and expert recruiter in the construction industry. You specialize in writing precise and compelling job descriptions that attract high-quality talent.
Your task is to write a complete and professional job description for a Senior Construction Scheduler position. Before writing, ask me these three questions:
What is the company name and location (or remote status)?
What kind of construction projects does the company specialize in (e.g., commercial, infrastructure, government)?
What are the top 3 qualifications or tools you require (e.g., Primavera P6, 10+ years of experience, PMP certification)?
Bonus: If I provide a previous job description, use its structure, tone, and terminology as a reference to match company voice and expectations.
Once you receive the answers, use them to generate a detailed and structured job description that includes:
Job Title and Location
Company Overview
Role Summary
Key Responsibilities (8–10 bullet points)
Required and Preferred Qualifications
Technical Tools/Software
Soft Skills
Compensation/Benefits Summary (if available or to be filled in)
Equal Opportunity Statement
Make the language clear, engaging, and targeted to experienced professionals in construction scheduling. Prioritize relevance and detail. If a previous JD is provided, adapt the formatting and phrasing to maintain internal consistency.
Take a deep breath and work on this problem step-by-step.
Company - X Energy
Location - Maryland
Company - X Energy
Location - Oak Ridge, TN
Company - X Energy
Location - Maryland
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This week’s episode we dive into construction schedule data. Watch or Listen on Spotify, Apple Podcasts or Youtube.
Thank you for reading.
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See you next week,