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Scheduling Managers Wanted! 🎯 Clear Goals and Team Engagement Secrets

Scheduling Managers Wanted! 🎯 Clear Goals and Team Engagement Secrets

Micah Piippo
November 18, 2024

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Welcome back to Beyond Deadlines newsletter—a free perk for people looking to improve in Construction Planning and Scheduling. Each week, we provide tactics, prompts, jobs and food for thought. We want you to succeed today, tomorrow and throughout the rest of your career.

But exactly how do you build engagement? A two-year Deloitte study found that no single factor has more impact than “clearly defined goals that are written down and shared freely. . . . Goals create alignment, clarity, and job satisfaction.

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In the fast-paced world of project scheduling, building a highly engaged team is non-negotiable if you want to deliver projects on time and within scope. But here's the real question:

How do you truly engage a scheduling team?

A two-year Deloitte study uncovered a game-changing insight: “No single factor has more impact than clearly defined goals that are written down and shared freely.”

This couldn’t be more relevant to scheduling teams, where alignment and clarity are the lifeblood of success.

Here’s a roadmap to applying this principle and driving engagement:

1️⃣ Define Clear Goals

Set measurable objectives that tie directly to the project’s success. Think: “Reduce schedule variance by X%” or “Achieve a 95% resource utilization rate.”

2️⃣ Write and Share Goals

Document them and communicate openly. Whether through shared documents, team meetings, or dashboards, ensure goals remain visible and actionable.

3️⃣ Align and Empower

Make sure every team member understands how their role contributes to the larger goals. When people see their impact, their job satisfaction and accountability skyrocket.

4️⃣ Review and Celebrate

Check in on progress during team meetings, and don’t skimp on celebrating milestones! Recognition keeps motivation high and engagement strong.

Anchoring your team to shared goals isn’t just about better outcomes, it’s about creating a culture where clarity, purpose, and collaboration thrive.

Create Excellent Process

Copy and paste this prompt into ChatGPT, Gemini or Claude.

Act as a seasoned Construction Scheduling Manager specializing in fostering team engagement and productivity. Craft a clear and actionable strategy for creating team goals that drive alignment, clarity, and job satisfaction in your scheduling team.

Emphasize the importance of written, shared, and measurable goals, and provide guidance on implementing practices such as defining clear objectives, documenting and communicating them, aligning roles, and celebrating milestones.

Use examples like reducing schedule variance or delivering schedule reviews ontime to illustrate effective goals. Present your strategy in a structured format with clear steps, ensuring the tone is collaborative, motivational, and focused on achieving excellence. Before you begin, ask me 3 questions to help improve your answer.