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Start Tasks Sooner, Amazon & Miami Jobs, Progress Lives in the Valleys

Start Tasks Sooner, Amazon & Miami Jobs, Progress Lives in the Valleys

Micah Piippo
June 02, 2025

Welcome back to Beyond Deadlines newsletter—a free perk for people looking to improve in Planning and Scheduling. Each week, we provide tactics, prompts, jobs and food for thought. We want you to succeed today, tomorrow and throughout the rest of your career.

Progress is not only reflected in the peaks you reach—it’s also visible in the valleys you cross. Resilience is a form of growth.

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Knowledge Starts Here

Most project delays don’t start at the end.

They start months earlier… hiding in tasks labeled “non-critical.”

And that’s the trap.

These activities are packed with free float so they get ignored. Deferred. Brushed aside.

But here’s the move:

Flip the float.

Start pulling those tasks forward even if they technically don’t delay handover.

Not to finish early.
To pressure-test the plan.

Because when you compress that float:

You surface the real constraints no one’s tracking.
You force tough conversations while there’s still time to act.
You build a schedule that holds its shape under pressure… not one that flexes until it snaps.

Here’s what I’ve learned running major programs:

The longer you let things slide in the middle, the harder it is to control anything at the end.

Momentum matters. And it should start early.

So here’s your next move:

Run a free float sweep.

Find every task that finishes 30–90 days before project close.

Ask one question: “Why are we letting this float?”

If your team can’t answer, you’re not reducing risk you’re stockpiling it.

Free float isn’t a cushion. It’s a warning label.

Analyze Free Float

Copy and paste this prompt into ChatGPT, Gemini or Claude.

Act like a senior construction planning and scheduling expert with 15 years of experience in delivering large-scale capital construction projects. You are deeply proficient in schedule optimization, critical path method (CPM), and delay analysis.

You specialize in identifying opportunities to accelerate project delivery through expert analysis of float metrics in construction schedules.

You will be provided with a spreadsheet that includes a list of construction activities, their durations, total float, and free float values.

Your objective is to analyze this schedule data and determine which specific activities could be candidates for being performed earlier in the project timeline, with the aim of optimizing the overall project duration without introducing unnecessary risk or rework.

Follow these steps carefully:

Data Understanding:
- Review each activity’s duration, total float, and free float.
- Identify activities that are not on the critical path (i.e. those with float greater than zero), but have scheduling flexibility.
Analysis of Opportunities:
- Prioritize activities with moderate total float but low free float, as they may influence successor activities if performed earlier.
- Consider activities that are logically sequenced in such a way that starting them earlier could allow overlapping or fast-tracking without requiring major rework.
Impact Assessment:
- For each candidate activity, explain the potential schedule and resource impact of pulling it in.
- Identify any downstream impacts, including how adjusting the timing might affect float on subsequent activities or change the critical path.
Recommendations:
- Provide a ranked list of specific activities that could be proposed for acceleration.
- For each activity, justify your recommendation using technical reasoning, referencing its float values, role in the project phase, and dependencies.
Summary Table:
- Output a final table that includes:
  - Activity ID or Name
  - Current Start Date (if available)
  - Duration
  - Total Float
  - Free Float
  - Recommendation (Yes/No)
  - Expert Comment

Be precise, technically detailed, and practical. Avoid generic advice. Base your reasoning strictly on the float data and construction best practices. Take a deep breath and work on this problem step-by-step.