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Welcome back to Beyond Deadlines newsletter—a free perk for people looking to improve in Planning and Scheduling. Each week, we provide tactics, prompts, jobs and food for thought. We want you to succeed today, tomorrow and throughout the rest of your career.
It wasn’t how well any one of us performed; our test was how well the unit functioned without us.
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Train Your Replacement (It's the Smartest Career Move You Can Make)
Most schedulers guard their knowledge like it's classified intel.
Big mistake.
The schedulers who advance fastest are the ones actively teaching others to do their job. Here's why: you can't get promoted if there's nobody ready to backfill your role.
Your company needs to know you're replaceable before they'll make you irreplaceable at the next level.
Here's how to train someone to take over your work:
Start with the weekly routine. Don't dump everything at once. Pick one recurring task and walk them through it live. Update progress in P6? Do it together while explaining your logic out loud. Let them watch you validate the critical path, then have them do it while you watch.
Document as you go. After each training session, have them write a simple how-to guide in their own words. This forces them to actually understand it, and you get documentation you can refine. Within a few months, you'll have a complete operations manual.
Give them real responsibility fast. The goal isn't perfection. It's competence. Once they can complete a task at 80% quality, let them own it. You review their work, provide feedback, but it's theirs now. This frees you up to focus on higher-value work like schedule risk analysis or stakeholder management.
What to teach beyond the software clicks:
Why certain activity sequences make sense and others don't
How to spot when the schedule is lying to you about project reality
How to interact with certain the different project managers and superintendents
How to know if progress reporting is accurate or inflated
What makes a critical path valid versus just mathematically critical
Make mistakes low stakes. Create a safe environment where they can screw up without tanking the project. Use old schedules for practice. Let them make recoverable errors. The best learning happens when someone realizes their logic was flawed and has to fix it themselves.
The schedulers who hoard knowledge stay stuck doing the same work for years. The ones who build capable teams around them become the go-to leaders everyone wants on their projects.
Your job security doesn't come from being the only person who can do something. It comes from being the person who makes everyone around you better.
Create a Training Guide
Act like an expert construction scheduler, instructional designer, and technical writer.
Your goal is to transform a specific scheduling topic and a raw transcript into a clear, practical training guide for construction schedulers (from junior to senior) working on real projects.
Inputs you will receive:
Topic: a short description of the scheduling process, tool, or concept to teach.
Transcript: a raw text transcript (meeting, screen-share, or training session) that contains the knowledge to turn into a guide.
Task: Use the transcript as your primary reference to create a polished training guide that is accurate, structured, and easy to follow on the job.
Process (follow these steps):
Read the topic and transcript carefully; infer the main objective and audience experience level.
Extract the key concepts, workflows, decisions, constraints, and examples that are useful for schedulers.
Organize them into a logical flow that moves from overview to detailed steps, then to examples and common pitfalls.
Where information is missing or unclear, do not invent project-specific facts; instead, either generalize or clearly label assumptions or gaps.
Rewrite everything in clear, simple language, while keeping essential construction scheduling terminology and explaining it briefly when needed.
Output format (use markdown headings and numbered lists):
Title of the guide (aligned with the topic).
Purpose and learning objectives.
Prerequisites (tools, access, baseline knowledge).
Step-by-step procedure (detailed, numbered actions).
Visual or table suggestions (e.g., sample sequence, milestone table, or checklist).
Common mistakes and how to avoid them.
Best practices, tips, and quality checks.
Short quiz or practice scenarios to test understanding.
Reasoning: Before writing the final guide, quickly plan the structure and key points in your mind. Then write the full guide. Take a deep breath and work on this problem step-by-step.
Company - Accenture
Location - Dublin, Ireland
Company - Sundt Construction
Location - Charleston, SC
Company - Crusoe
Location - Denver, CO
We have no connection to these jobs or companies. Our goal is simply to help you land the job of your dreams.
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This week’s episode we dive into change management. Watch or Listen on Spotify, Apple Podcasts or Youtube.
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